Keep Your Letter Short and Simple.
While you probably shared with your manager your reasons for leaving, don’t need to describe them here—keeping it short and simple is perfectly fine. Your resignation letter should include a header with the date, the recipient’s name and the company’s information.
辭職信要記住重點～～～簡單就是美，Keep Your Letter Short and Simple. 可以和老闆或者上司分享離職原因，但無須在辭職信內長篇大論，重點是Date（日期）及 Recipient’s name（收信人名字）。
Copy前緊記要更改括號的粗體字部分。
Sample 1
(Date)
Dear (Recipient’s name),
I would like to inform you that I am resigning from my position as (Sales Manager) for the (Office Daily Company), effective (1 June 2020). Thank you for the support and the opportunities that you have provided me during the (last three years). I have truly enjoyed my tenure with (Office Daily Company), and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.
If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.
Yours sincerely,
(Your Name）
Sample 1註解：（Date）是你辭職日期，（Sales Manager）是你的職位Title，(Office Daily company）請填寫你公司名稱，effective是你離職的生效日期，而 (last three years）位置是你在這間公司任職年期，記得遞交前先更改。
Sample 2
(Date)
Dear (Recipient’s name),
I’m writing to give my formal notice that I’ll be leaving my role as (Sales Manager) for (Office Daily company) on (1 May 2020).
Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best and look forward to keeping in touch.
Yours sincerely,
(Your Name)
Sample 2註解：這應該是全版最簡潔版本，簡單的好處是避免在無謂地方出錯。
Sample 3
(Date)
Dear (Recipient’s name),
Please accept this letter as formal notification that I am resigning from my position as (Sales Manager) with (Office Daily company). My last day will be (Thursday, May 28) .
Thank you so much for the opportunity to work in this position for the (past two years）. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our team, and work with my fellow colleagues.
Please let me know if there’s anything else I can do to help during this transition.
I wish the company continued success, and I hope to stay in touch in the future.
Yours sincerely,
(Your Name)
Sample 3註解：此版本比較多感謝句子，而且更改部分較少，有禮貌亦有誠意。
Sample 4
Dear (Recipient’s name):
This is to formally notify you that I am ending my employment with (Office Daily company), effective on (June 30, 20XX).
I appreciate the professional, training, social, and personal development opportunities I’ve had while with the company; thank you for the support you have provided me during my tenure here.
Best regards,
(Your Name)
(Phone Number)
(Personal Email Address)
Sample 4註解：你可以在最底部分隨意加上 （Phone Number）、（Personal Email Address），甚至是 （Home Address居住地址），因為有種情況例如需要等舊公司寄reference letter給你，故在辭職信上加入聯絡方式，就可方便HR之後跟進。
Sample 5
(Date)
Dear (Recipient’s name):
Please accept this letter as formal notification that I am leaving my position with (Office Daily company) on (September 20, 2020).
Thank you for the opportunities you have provided me during my time with the company. I am more than grateful to have had the opportunity of working with the team here. If I can be of any assistance during this transition, please let me know.
Sincerely,
(Your Signature)
(Your Typed Name)
Sample 5註解：這是Hard Copy（列印版本）的小示範，（Your Signature）的位置簽名，再於簽名下面（Your Type Name）部分打你的名字。此版本亦可用用Email，刪去（Your Signature）部分便可。
Sample 6
(Date)
(Recipient’s name)
Dear (Recipient’s name),
I am writing to formally inform you of my resignation from my position as (Sales Manager) at (Office Daily company). In accordance with the period of notice agreed within my contract, my last day will be (1 June 2020).
I would like to take this opportunity to thank you for all of the opportunities presented to me within the period of my employment. I have enjoyed my time working at (Office Daily company）, however, in the best interests of my career, I feel that the time is right to move on.
Finally, if there is anything I can do to ensure a smooth and efficient handover process, please do not hesitate to let me know.
I wish you all the very best for the future.
Thank you.
Yours sincerely,
(Your Signature)
(Your Typed Name)
Sample 6註解：這是英國獵頭公司Reed的辭職信版本，For hard copy，故格式十分正統，例如Dear (Name of Recipient)上面還有(Name of Recipient)，讓你填寫收信人全名。此版本亦可作email用途，簡單將可最底部分 (Your Signature) 刪去便可。
Sample 7
(Date)
Dear (Recipient’s name),
I would like to inform you that I am resigning from my position as (Sales Manager) effective (20 June 2020).
Thank you for all the support and opportunities you have provided me over the years. I have truly enjoyed my time working at (Office Daily company) and am grateful for the encouragement you have given me to pursue my personal and professional goals.
I will do everything I can to complete my current projects and train other team members to take over my duties. Please let me know if there is anything else I can do to help during this transition period.
I wish the company continued success for the future and hope to stay in touch.
Sincerely,
(Your Name)
Sample 8
(Date)
Dear (Recipient’s name),
Please accept this letter as my formal resignation from my role as (Sales Manager). My last day with (Office Daily company) will be (20 June 2020).
To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.
I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.
Sincerely,
(Your Name)